Guestline

Guestline are experts in cloud-hosted property management, distribution and digital marketing technologies for the hospitality industry. The solutions enable independent hotels, groups, pub companies and serviced apartments to achieve maximum occupancy at the most profitable rate.

Rezlynx Property Management System

Guestline’s Rezlynx PMS is a fully configurable, PCI compliant property management system to enable any sized hotel or group to manage their bookings and operations efficiently and profitably. It is updated in real-time, and incorporates a comprehensive rate and availability management tool to ensure that revenue is maximised at every opportunity.

Secure Payment Solutions

Our secure payment gateway enables hoteliers to process card payments in a PCI compliant way. Our clients benefit from a safe and secure method of storing and processing credit card details which can form part of the hotel’s overall PCI compliancy policy.

Guestline Support

Offering ongoing UK support 365 days a year, our service commitment goes far beyond just our technologically superior software solutions to deliver outstanding quality and reliability.

Channel and Distribution Manager

Guestline’s Channel Manager distributes your live inventory to a wide range of Online Travel Agencies (OTAs) and the Global Distribution System (GDS), with minimum effort and cost. It can be seamlessly integrated with Rezlynx PMS so that bookings, regardless of their source, flow directly into the PMS without the need for time consuming manual data entry and allocation.

Tuesday, 14 February 2017

Innkeeper's Lodge, managed by Mitchells & Butlers, select Guestline's suite of hospitality solutions for their 51 sites


Innkeeper’s Lodge are the latest hotel group to select Guestline’s comprehensive suite of hospitality software solutions. Opting for Rezlynx, (Guestline’s cloud hosted property management system), CRS (Central Reservation System), Guestline Distribution, PCI (Guestline’s integrated payment gateway) and WebSuite, (Guestline’s digital marketing solutions) will provide Innkeeper’s Lodge with scalable, functionality-rich next generation technology.

Owned and managed by Mitchells & Butlers, a leading restaurant and pub company in the UK, Innkeeper’s Lodge required a technology solution that could deliver multi-property management across the 51 properties in the portfolio.


Quote from Mitchells & Butlers “ Guestline’s user-friendly interfaces, secure data storage, transparent management reporting and enhanced control of rates and room inventory across all channels were some of the many factors taken into consideration when we evaluated the marketplace and selected Guestline. Operational issues such as overbookings and system accuracy levels were previously an issue, and frustrations with down time and system reliability encouraged us to seek a replacement solution provider. We are very pleased that Guestline can provide us with a comprehensive suite of solutions that, amongst many positives, offers live availability across the entire portfolio to allow Innkeeper’s Lodge teams to cross-sell where appropriate and ensure revenue is optimised at every opportunity.

When selecting Guestline, seamless integrations with 3rd parties in order to maximize operational efficiency and ensure the company stayed current and competitive were major selling points, along with the need for a system that could allow full control of the properties preferences.  We’re delighted to be working with Guestline.”

The provision of training and implementation is a core part of the Guestline support programme and ensures customers optimise their use of an accessible and reliable solution with proven success. The team at Innkeeper’s Lodge have welcomed Guestline’s support team.

Guestline has attained Level 1 compliance hosting and payment processing and is listed on the VISA approved merchant list. Innkeeper’s Lodge will benefit from a safe and secure method of storing and processing credit card details, which will form part of the hotel’s overall PCI compliance policy.

Rupert Gutteridge – Sales and Marketing Director at Guestline explains, “It is of upmost importance to us that our customers get exactly what they want in the way of interfaces. Our systems are developed with the user at its core and Rezlynx is a system that allows seamless integrations across a wide range of services, which is continually added to without penalty to the properties. 

To offer a complete, sophisticated, yet easy to deploy and use property management solution has always been our priority at Guestline. We are extremely pleased to welcome Innkeeper’s Lodge to our expanding customer base and look forward to a long and successful working relationship with the team.”

Innkeeper’s Lodge have also selected Guestline’s digital marketing solution, developed specifically for the hospitality industry. WebSuite offers customers bespoke website design, access to the custom-built CMS (Content Management System) and fully responsive websites built for all devices. Bringing full control in house, this allows the properties to make changes as and when the need arises, ensuring events, updates and offers promotional functionality are utilised at all opportunities.

To find out how Guestline solutions can help you, please arrange a demonstration here.

Monday, 6 February 2017

Property management systems: the heart of a hotel’s IT setup



Sitting at the heart of a hotel’s IT setup, a property management system is key to many operators’ business. Ross Bentley explores the latest trends

A property management system (PMS) is a fundamental part of any hotel’s operation. It sits at the heart of the property’s IT system and its core function is to manage room bookings and inform staff and managers how many rooms have been sold or are vacant for any particular night, as well as the rates for individual rooms.

PMSs can also interface with electronic locking systems, allowing key cards to be encoded and managed. Many larger hotels also integrate their energy management system with their PMS to set room temperatures upon guest check-in and automatically switch to energy-saving mode when they check out.

Likewise, because they are at the centre of operations, PMSs have traditionally linked to telephony and in-room entertainment systems, restaurant and bar points of sale, and golf and spa booking facilities, so in-property services that have been used by a guest can be centrally captured and billed for.

In addition, PMSs are being integrated with travel management systems to manage corporate bookings, as well as revenue management systems, so rooms are sold at the right rate, at the right time.

More recently, the advent of the internet and online bookings has meant that PMS providers have opened up their systems to be more outward-looking. A PMS can sit behind a property’s own website and offer availability and current room rates to online bookers. PMS providers have also partnered with third-party websites, social media platforms and online travel agencies (OTAs), such as Booking.com and Expedia, to enable hoteliers to maximise their revenue by updating their real-time availability to these different channels and manage the different terms and conditions from these sites.

Continuous innovation

With this history of continuous innovation it comes as no surprise, then, that PMS companies are continually innovating and adding new modules to their systems to provide hoteliers with supplementary functionality.

Guestline, for example, recently launched a new price comparison tool called Price Assure to enable hoteliers to display live OTA prices on their website to drive direct bookings. Guests can compare the total cost of their stay on the hotel’s website against five other online channels to give potential guests the assurance that they are getting the best rate on the market if they book direct.

Another PMS provider, Infor, has introduced several new modules, including an activity scheduler that manages any activity that might take place within a hotel, taking into consideration factors such as the duration of the activity, any age restrictions, equipment hire and even if any car parking spaces might be required.

According to sales director for hospitality, Calum McIndoe, another addition to the Infor suite provides hoteliers with “a 360° view of the guest” displaying their historical spend and preferences and suggesting future offers for them based on this information.

McIndoe says: “Twenty years ago, hotel management technology was about the need to sell rooms, while a decade ago it was about selling rooms at the appropriate rate. After this it became about managing and promoting an entire suite of services, such as spa, golf and restaurant. Today, it’s about understanding the guest and maximising the guest experience.”

However, according to Thomas Messett, chief marketing officer at hospitality technology provider eviivo, not all operators require this level of functionality, which is aimed at larger hotels or hotel groups who are seeking more sophistication from their systems to support their marketing and rate management.

Eviivo, he says, targets properties with a smaller footprint – the sub-50 room category, such as pubs with rooms, boutique hotels and bed and breakfasts. Its suite of products includes a booking diary with a website that can take online payments and can also share availability across core OTA websites.

“Not all operators need complexity,” says Messett, who believes from a technology point of view that many properties need to get the basics right before they start considering any bells and whistles.

He adds: “Across our sector, 66% of properties still do not offer booking and payment on their own website and 69% don’t have websites that are responsive to mobile devices.

“We are offering technology that allows small businesses to compete online for an average of £40 per month.”

Move to the cloud

A key development in the PMS world that has helped models such as those offered by eviivo come into the market has been the move to cloud-based systems.

Rather than a hospitality operator owning the software and running it on a server kept on their premises, today in the UK the majority access their system via the internet with the system hosted remotely by a third-party provider, in much the same way we access e-mail services like Gmail or online banking services.

This cloud computing, software-as-a-service model means access to PMS systems tends to be more affordable for operators and more straightforward to manage and upgrade.

At Hotelogix.com, co-founder Aditya Sanghi predicts 2017 is likely to witness more operators migrating to cloud-based solutions.

He said: “Owners are beginning to realise that the cloud-based PMS is much more than an instrument to organise internal operations – it is an integral part of the business’s development and growth, helping the hotel scale and increase profitability.

“This paradigm shift has contributed to the gradual demise of on-premise systems, especially in the small and mid-sized segments of the market. In countries like the US and UK, the vast majority of hotels adopting management technology are opting for cloud-based systems over legacy ones.”

Cloud-based PMSs are also increasingly being built on common web standards and open application program interfaces (APIs), which makes them more open to integration with external systems and mobile apps.

Sanghi continues: “Since the modern PMS is cloud-based and supports real-time integration to a variety of third-party tools, they are used for a lot more than just hotel management today. All the property’s information flows through the system, and the data can be mined to provide the hotel’s administration with valuable insights that enable further optimisation.

He says revenue managers, for instance, can use pricing trends to compare their rates against the market and determine their performance, and whether they should increase or lower rates.

Other examples include Guestline’s cloud-hosted PMS, Rezlynx, being able to interface with a third-party tool called GuestRevu, which can be used to automatically send hotel guests a customised email after checking out, encouraging them to send feedback as well as enabling them to post reviews directly to TripAdvisor.

Properties using the software can see all the comments, but only the TripAdvisor reviews are public, providing the hotel with valuable feedback.

Rezlynx also interfaces with third-party ResDiary, offering hotels a cloud-based restaurant reservation system for confirmed reservations, enquiries and table management.

Mobile access

The delivery of PMS via the cloud has also made possible the shift to users accessing the system from their mobile devices – a major trend in the PMS space.

A key benefit of mobile access, according to Kate Fuller, marketing manager at Guestline, is that property owners and managers can access their systems on any device at any location and see in real time how room sales are going for a particular day or what the rates are.

“From a managerial perspective, mobile access allows managers to keep on top of operations on the go and off-site,” she said.

From an operational point of view, mobile access can improve the way information about services is shared across a hotel, especially if it is a large property or there are multiple sites.

Maintenance and housekeeping teams, for example, can use a tablet to tell the PMS system whether a room has been cleaned or to log any issues.

Some hotels use mobile access to improve their check-in and check-out processes. In place of the reception desk, staff can now greet guests in the foyer with a tablet device in hand.

Guest service apps

Of course, it is not just hotel staff who are turning to mobile devices these days. Guests are also increasingly likely to interact with hotels through their smartphone. Messett at eviivo says a survey of 5,000 properties in the UK found that more than two-thirds of same-day room bookings came via a mobile device.

This move towards mobile has given rise to the guest service app – third-party apps that integrate with PMSs and can be downloaded by guests to use from their smartphones.

Guestline, for example, has integrated its system with a concierge app called Butlerpad which, among other things, enables guests to book a table at a hotel restaurant, send a message to housekeeping, request room service or order a poolside drink – all from their phone.

The latest app that Guestline has incorporated is Keez, which allows guests to check in to their pre-assigned room and open their door, as well as order room service, all from their smart phone.

Different apps have different pricing models. With some, guests are charged to download the app, while others are free but take a commission on any services booked using them.

Another example is Infor’s interface with an app called Hotelbird, which guests can download onto their phones and use to check in and check out as well as unlock the door to their room.

McIndoe at Infor says: “It can also be used to push offers to guests using real-time marketing. This isn’t for everyone but for tech-savvy, younger guests who are used to using their smartphones in this way, this kind of self-service is important in their stay.”

Leading guest service apps

iRiS Guest Valet
Enables guests to interact with a range of in-house facilities and services and even control the in-room television via their mobile.
www.iris.net
Butlerpad
Enables guests to access concierge services, research local attractions, and book theatre tickets and restaurant tables at nearby venues.
butlerpad.com
Keez
Allows guests to check in to their pre-assigned room and open their door, as well as order room service from their mobile.
keezapp.com
Hotelbird
Enables guest to check in and check out and make payments direct to the hotel from their smartphone.

Lindeth Howe hotel drives revenue with Guestline

The property
Overlooking Lake Windermere in the Lake District, Lindeth Howe is a four-star country house hotel with 32 rooms, a bar, a swimming pool and a newly-refurbished restaurant.

The challenge
The hotel’s owners required a fully integrated property management and booking system with automated processes that would help them become more efficient and drive additional revenue. They didn’t want disparate systems from multiple suppliers.

Lindeth Howe hotel
The solution
The hotel installed a number of Guestline products, including Rezlynx PMS, Distribution Manager and Online Booking Manager.

The outcome
Since the system has been installed, occupancy has increased by over 11% year-on-year. The team boost room sales by creating promotions that can go live immediately and accessing more channels. There is more flexibility to open and close channels depending on performance.

As the systems operate in real time, the hotel can sell down to the last available room.
They now only need to update their rates once as the system automatically distributes them across all online channels.

Prior to installing Guestline solutions, they used to manually update their rate card on 13 separate channels, which took one to two hours per day.

General manager Alison Magee-Barker says: “The system is multi-functional and has helped us improve the way we do things and the time it takes. This has resulted in significant business improvements and revenue gains, which we hope to continually take advantage of.”


Thursday, 26 January 2017

Thank you for staying with us, See you soon!


So - there you are! You’ve just said goodbye to one of your hopefully happy guests. If you are hoping to see them again soon, have you had a chance to chat to them and perhaps make another booking for them prior to completing the check-out? Great, well done! It’s amazing how many guests aren’t asked whether they have plans to come back.


I’m guessing you’ve budgeted to have more direct bookings and “win” back some of the business currently being delivered by the OTA’s whilst still maintaining a good relationship with them too. Perhaps you’ve set it as a KPI target.  Let’s take a closer look at the possibilities of “winning back” some bookings and - more importantly - the rules of engagement.
You’ll know that you no longer receive guest email addresses via the majority of the OTA’s prior to the guests arriving; that is because they own the relationship until the point of arrival. On check-in, however, you can request that  the guest provide their own email address, but please be sure you comply to the strict regulations of capturing data – this is absolutely critical. You can find out more at: https://ico.org.uk/media/1555/direct-marketing-guidance.pdf
Now, let’s say you’re fully compliant and your registration card allows guests to opt in to your marketing campaign (Yay, hoorah, yippie!) then you need to save/link and update their profile and handle it with care, as this data is a bit like a gold mine, but more of that later. Sadly, the same applies if they chose to opt out of email marketing (boo!). #Justsayin … it might be a good time to check how easy it is to subscribe to/unsubscribe from your marketing on your website too; YOU must allow contacts to unsubscribe and ensure they are removed from any future marketing campaigns. Another important factor you should consider when capturing data is this: GDPR General Data Protection Regulation - https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/
In essence, the more quality data you capture then the bigger your chances are of winning direct business from that and also capitalizing on what you really want: the direct guest relationship.
For instance, you could segment your data and launch a targeted, direct closed user group offer to a select group of contacts – maybe based on the room type or package they have booked previously and offer a value-add to motivate them; this could be with an upgrade at a higher rate. Alternatively, you could launch a campaign, perhaps based on the channel they have booked through in the past, and offer a voucher towards additional services you have available at your property.
There are a number of possibilities and of course you need to make sure you always have a compelling offer and message too. The other option is to work on winning back more guests booking direct by seeking feedback from your guests; remember: feedback is a great gift.
Either way, it’s always really good to capture quality data as it means you can stay in touch with your guests, and you should also keep them engaged with your property and your brand. Guestline has a number of hospitality solutions and services available to help you in your sales and marketing efforts; feel free to contact us – we promise we won’t send you endless sales and marketing information either!

Tuesday, 24 January 2017

Legacy Hotels select Guestline’s Hospitality Software Solutions


Guestline are pleased to announce that Legacy Hotels and Resorts are now live with the Rezlynx property management system across the portfolio and have reported a strong increase in Average Room Rate since the implementation.  Legacy selected Rezlynx, part of Guestline’s unique, cloud hosted suite of solutions for the hospitality industry, to assist them in increasing revenues, streamlining operations and lowering costs.
Legacy selected Guestline because of their requirement for a comprehensive business-driven solution that offered extensive hotel reporting functionality coupled with remote system access.

In addition, Guestline’s Support and Development teams were key infrastructure components in the selection and implementation process for Legacy - along with system ease of use, fully integrated EPoS and the extensive Conference and Banqueting offering.

Tori Ackling, Revenue Manager at Legacy Hotels and Resorts explains, “The Guestline systems have allowed us to become much more efficient in our operations and in utilising the data collected across our properties. The two-way interface with Best Western allows information to be shared easily across the partnership making marketing and reporting a much simpler exercise.
The Advanced Conference and Banqueting Manager has assisted us in driving more revenue growth across the properties and the Guestline systems are easy to use, allowing us to train new staff quickly and cost effectively.

I cannot praise the Support department enough; they are fantastic and have always left us fully satisfied. The whole booking process is a much simpler and speedier process, making the customer journey much more enjoyable for our guests.

Guestline is a company with great customer service and hands on support when required which is exactly what we wanted in choosing a provider.”
Legacy Hotels & Resorts have hotels across the UK and Southern Spain and are continually expanding their portfolio. In addition to the managed hotels, Legacy also offer a collection of ‘Associate’ hotels. These hotels are all privately owned and managed but have chosen to join the Legacy family.
Rupert Gutteridge – Sales and Marketing Director at Guestline added, “Legacy Hotels & Resorts is an innovative hotel and leisure management Company and we are very pleased to be the chosen supplier to provide future proof software and services. The team needed a system that could accommodate the need for a cloud-based solution that could be used across the portfolio of properties and Guestline ticked all of the boxes.”
To find out how Guestline solutions can help your property, arrange a demonstration here.


Friday, 20 January 2017

Guestline launch door entry and check-in app

Guestline's integration to the Keez app enables guests to check-in to their pre-assigned room and open their door from their smart phone. The app, which is integrated with Guestline's Rezlynx property management system, will improve check-in and out processes, saving guests time and effort and enhancing the overall guest experience. Meanwhile, the hotel will be able to reduce costs, drive repeat bookings and improve customer service.

With more emphasis being placed on mobile technology and apps, the Keez app offers guests a quicker check in service as well as offering guests the ability to communicate direct with the hotel to order room service and notify the hotel of any maintenance or concierge requests. Guests can also receive updates and personalised marketing messages from the hotel via the app thereby driving the potential for additional revenue.

This new technology is also likely to drive repeat business. At Hotel 2020, it was announced that 46% of millennials agreed that being able to check in/out using a mobile device would motivate them to return.

The BEST WESTERN Brook Hotel in Felixstowe are currently enjoying the benefits of their Rezlynx PMS being integrated with Keez. Madis Neemelo, General Manager added, 'The new app eases congestion during busy check-in times and reduces the workload on reception. Not only does it make it easier for us operationally, it is convenient and speeds up check in times for the guests. Once they've downloaded the app guests can monitor their room and check-in early if the room is ready. Feedback from guests has been very positive – they like not having to queue and being able to leave their room key at the hotel when they go out!'

Rupert Gutteridge, Guestline Sales and Marketing Director said, 'We've long known mobile is the future and we want to give guests the advanced technology that airlines have been using for years now. We want to eliminate long queues at reception, reduce operational costs and enhance the customer journey by giving guests the ability to check in and enter their room at their own leisure via their phone. We believe hotels must act now to differentiate themselves and deliver a more personalised service in this competitive market place and this app will be key to achieving this.'

For more information, please contact Guestline here or, on sales@guestline.com.

Tuesday, 10 January 2017

Barnham Broom see occupancy rise to 94% with Guestline solutions


Barnham Broom Hotel, set in 300 acres of beautiful Norfolk countryside with 46 refurbished bedrooms offering comfortable, stylish and luxurious accommodation, have upgraded their software to the award winning Rezlynx PMS by Guestline.  
Looking for a more cost effective and future-proof offering, the team soon saw the benefits of choosing Guestline solutions. Rezlynx eliminated the need for an expensive server and ongoing IT infrastructure upgrade costs. The systems are easily accessible and the staff benefit from the flexibility of accessing them from any tablet or pc, both on and off site.

Jon Baird, Chief Financial Officer at Barnham Broom explains, “We looked at a range of solutions, but Guestline listened to what we required and provided us with the solution that most suited our needs.  
We are a large resort and needed a robust, multi-functional solution – the Guestline system has allowed us to speed up processes, review our performance and maximise revenue opportunities.  
We can now analyse and forecast our business more effectively, in order to hit our targets and swiftly address any shortcomings."
The integration of the new Guestline systems went seamlessly with minimal disruption to hotel operations and very limited downtime. With the integrated PDQ system on EPoS, charges can be posted directly to rooms and they can now provide contactless payments and ‘pay at table’ functionality for their guests.  
Guestline’s EPoS system is quick and efficient in dealing with the large number of covers in their restaurant.

The hotel required comprehensive functionality that could be expanded and developed upon as they grew their operations. The Guestline systems are adaptable and can be easily modified according to their needs as the business grows.  There is also the option to integrate other software modules into the system in the future.
Due to its robust integration into Rezlynx PMS, Guestline’s Channel Manager has enabled the hotel to manage their OTAs and rates more effectively. By flexing and managing their rates more efficiently across all channels and implementing new rate strategies, they are now up to 94% occupancy.
The hotel uses the e-shot templates embedded in the system to promote their spa, golf and restaurant offerings and exclusive packages to drive repeat, direct bookings and increase revenue across non - room profit centres.  
Emma Johnstone, VP Business Development at Guestline added, “Guestline solutions are proving time after time to be a cost effective, efficient and revenue generating choice across the globe. Barnham Broom have used the system to drive occupancy up to 94%, save time with automated processes and ensure all avenues are pursued in order to drive revenue. "
To find out how Guestline solutions can help your property, arrange a demonstration here.

Thursday, 22 December 2016

Add value to your current offering by partnering with Guestline as an approved agent


Trusted by thousands of properties worldwide, Guestline solutions are fast becoming the system of choice for Hotels, Multiple Dwelling Units and Serviced Apartments. Peace of mind comes from partnering with a hospitality provider who has operated for more than 25 years and provides a mutually financially rewarding relationship.


With a growing demand for 360° property management, distribution and PCI compliant payment solutions across the globe, Guestline will support and equip agents with the knowledge, confidence and tools required to be successful.

Dedicated account managers will work closely with each agent, with continual input and engagement welcomed into the development roadmap, and overall strategy of the business.

“Guestline is embarking on an aggressive global expansion plan with the aim of taking the market by storm. As we move into the next phase of growth, the opportunity for trusted, reputable third parties to represent the Guestline product suite are available.

2017 represents an important milestone for the evolution of Guestline and we are looking forward to partnering with agents and resellers across Europe, the Middle East, Asia and beyond.

Working closely with our agents and resellers will ensure the quality of support, customer service, product development and training is maintained for all Guestline clients and will enable us to enter new territories across the globe.”  James Cannon – Head of Commercial Development at Guestline

Becoming an approved Guestline agent will enable you to offer a complete suite of hospitality solutions and services including: Operational Solutions, Distribution Solutions and Digital Marketing

"Guestline is the right choice for Tierney’s, the Irish market have been looking for an integrated cloud based solution for some time now and Rezlynx PMS with integrated channel & distribution manager is the answer.

For Hotels it’s all about revenue management right now and every extra euro they can drive to their bottom line allows them to re-invest in their business. Adding the Guestline suite of products to Tierney’s hospitality solutions makes perfect sense for us, our business is all about the right partners who have the same customer care ethos as ourselves.

Guestline have made a substantial commitment to meet the ever changing needs of the Irish hotel market with rich reporting, PCI compliance, the digital suite and all the third party interfaces required. Working with Guestline to date has been a complete pleasure, working with such a professional team has really empowered us to deliver to the Irish market." Andy Tierney - Managing Director at Tierney's Office Automation Ltd

      
Contact our team today to discuss how this can be incorporated into your business model or send an enquiry here 

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